Compliment your existing CRM
Working across all major platforms, OPWINI is your all-in-one workspace for capturing, organizing and sharing ideas.
Save the data you accumulate during discussion with potential customers, set reminders for the future that can be synced with your preferred calendar and share your notes with your co-workers.
The OPWINI Story
Mark was staring at his phone’s to-do list app, feeling that familiar knot in his stomach. Twenty-seven items starred as “urgent,” fifteen reminders past due, and dozens of notes scattered across multiple apps. As the CEO of a growing tech consultancy, he knew he was dropping balls – not because he wasn’t working hard enough, but because the tools he was using fought against his natural way of thinking.
This is happening in offices and workspaces around the world every day. We’ve all been there: drowning in tasks, struggling to connect related information, losing sight of the bigger picture while chasing daily completions. The tools we’ve been using are part of the problem – they’re built on outdated assumptions about how humans actually think and work.
This is where OPWINI can help!
Born from forty years of business and automation experience, it has a deep understanding of how our minds actually process information and create value. It’s not just another productivity tool – it’s a completely different approach to managing our professional lives.
Instead of maintaining endless to-do lists, everything important can have its place in your calendar. But the real magic is how it handles all the context around each task. In a traditional system, you’d have calendar entry, meeting notes in one app, relevant emails in another, and related files scattered across various folders. With OPWINI, everything lives right in your calendar event, accessible with a single click.
The real power emerges when we look at how it supports strategic incompleteness. Remember those brilliant ideas that pop up during a client meeting? Or that insight about Project A that could revolutionize Project B? OPWINI captures these moments effortlessly – whether as text, voice notes, or even handwritten scribbles – and keeps them connected through an intuitive tagging system.
The system shines also in team environments. Sharing isn’t just about sending files anymore – it’s about sharing context. When you delegate a task or collaborate on a project, team members don’t just get the what, they get the why and the how, all the related information, all the connecting threads.
Testimonials
Lisa, a management consultant who is now using OPWINI, describes the transformation:
“It was like a weight lifted from my shoulders. Instead of checking different apps, all the information is properly organised in one place.“
David, a software developer turned entrepreneur, shares his experience:
“I used to lose so many connections between ideas. Now, everything gets captured in the moment, tagged appropriately, and surfaces again exactly when I need it. It’s like having a second brain that actually works the way I think.“
John, a sales representative simply called it:
“A story board for activities”.
OPWINI Features
ONEcard
The OPWINI ONEcard is the electronic business card that you can use forever. When meeting people, let them scan it with their smartphone so they can see all your business information. You can update the data at any moment.
Entries
Quickly and easily capture data about everything: discussions with potential customers, add or dictate notes, audio recordings, pictures, any handwritten documents, etc.
Contacts
Quickly and easily capture data about everything: discussions with potential customers, add or dictate notes, audio recordings, pictures, any handwritten documents, etc.
To-Do's
Set reminders and add priorities to make sure you follow-up with your customers. Automatically synced with the calendar you use.
Shared Entries
Share your entries with your co-workers. Keep private attachments to yourself. Work together to satisfy all customer needs.
Chats
Easily start a conversation with one or more contacts directly from OPWINI.
OPWINI can be syncronised with the most common calendars
OPWINI is available on most operating systems
Desktop application available on
Mobile application available on
Use cases
Use Case 1: Meeting Notes and Collaboration
Scenario:
Jane, a project manager, attends a team meeting to discuss the upcoming product launch. Using the app, she:
- Dictates key points during the meeting.
- Adds images of the whiteboard diagram.
- Creates a note linked to the meeting in her calendar.
- Shares the note with her team so that everyone can comment, add updates, and keep track of decisions made.
Outcome:
The team stays aligned with a centralized, accessible record of the discussion.
Use Case 2: Field Research Documentation
Scenario:
Mike, a researcher, conducts field interviews. On the go, he:
- Records voice notes while observing participants.
- Takes pictures of the workspace and participant interactions.
- Takes pictures of his handwritten sketches of workflow diagrams.
- Links each note to a specific research milestone.
Outcome:
Mike consolidates his findings in one place, making it easy to share them later with colleagues for analysis and feedback.
Use Case 3: Potential client meeting
Scenario:
Sarah, a sales executive, meets a potential client to discuss a new deal. During the meeting, she:
- Adds the client’s contact information.
- Makes an audio recording of the discussion.
- Writes down key customer requirements.
- Tags the note with “Priority Client”.
Outcome:
After the meeting, Sarah shares the note with her manager to strategize next steps. Sarah ensures she never misses critical details and keeps her manager in the loop.
Use Case 4: Event Planning
Scenario:
Tom, an event coordinator, plans a corporate retreat. Using the app he:
- Creates notes and tasks for scheduling vendors and syncs them with his own calendar.
- Attaches the PDF contract from the catering company.
- Tags the notes with “Vendor Coordination” for easy search.
Outcome:
Tom efficiently coordinate all aspects of the event, ensuring nothing is overlooked.
Use Case 5: Brainstorming and Creative Ideas
Scenario:
Emily, a graphic designer, brainstorms ideas for a new ad campaign. She:
- Draws initial sketches on a paper and then takes pictures.
- Adds inspirational photos and reference links.
- Records voice memos of spontaneous ideas.
- Tags it with “Ad Campaign Concepts” for easy access.
Outcome:
Emily shares the notes with her creative team for collaboration and feedback.
Use Case 6: Product Development Team
Scenario:
John, an IT development team leader, has to track the product feature discussions and requirements. He:
- Creates notes during the team discussions with the different points.
- Adds the mock-ups created as attachments.
- Marks with high priority the ones that need to go straight to development.
- After the meeting, he shares everything with the whole team.
Outcome:
The whole team has access to the discussions, including history to help track the evolution of the developed products.
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